As part of its G Suite for Education product suite, Google provides a set of what it calls "core" apps. Those apps currently include the following Google products: Gmail, Calendar, Drive (Docs, Sheets, etc.), Groups, Sites and Hangouts (Chat).
These core apps are covered by the agreement that Heidelberg University has with Google and fall under the following rules:
No ads are served to students, faculty and staff.
Heidelberg (not Google) owns the data.
Your privacy is protected at a level comparable to that of other Heidelberg services.
Google is in compliance with FERPA (it is considered a "school official" and is thus subject to relevant FERPA regulations). End users are reminded of their responsibility to comply with the university's FERPA policy in their use of the G Suite system.
Google reserves the right to change the set of available core apps at any time; however, the list should remain fairly stable.
Other Google "Consumer" Apps
We encourage you to use these non-core apps if you find them useful; however, remember that they are subject to ads and are not governed by the same privacy terms and conditions as are the core apps noted above; they are governed by a contract between you and Google. CNIT cannot provide support for these services.
Heidelberg reserves the right to enable and disable access to any "consumer" (i.e. non-core) apps at any time. Some of the consumer apps available under your G Suite login include Blogger, Chrome Web Store, FeedBurner, Google Analytics, Google Bookmarks, Google Chrome Sync, Google Maps, Google News, Google+, Web History and YouTube.
We are currently evaluating the viability of other non-core apps for possible inclusion in our G Suite offering.
Add-ons (Docs and Sheets)
Add-ons should be considered commercial applications with no expectation of privacy. Do not use Add-ons that connect to an external service to store or manipulate any FERPA-related information or information that could put an individual or the University at risk.
The Add-on Gallery can be accessed under the Add-ons menu within Docs and Spreadsheets. To revoke access to an Add-on, open a document or spreadsheet, click the Add-ons menu, select Manage Add-ons and remove the Add-on for which you would like to revoke access. CNIT cannot provide support for Add-ons.
Heidelberg University reserves the right to disable access to any and all Add-ons at any time and to audit Add-on installation.
Occasionally, you may find sites that offer products or services that work with Google and can connect directly to your individual G Suite account, integrating the service with your G Suite logon. Keep in mind that you are accepting some risk when you connect such a service to your G Suite account. CNIT cannot provide support for such services.