Registrar
Office
Registrar

Consortium FAQs

FAQs

The Teaching Institution is asked to report instances of plagiarism in their course to the Home Institution so that the Home Institution can take appropriate actions under the Home Institution policies.

Once enrolled into a course that is hosted by College Consortium, the welcome letter directs the student to contact their advisor or registrar at the Home.

When a student drops a course before the Teaching Institution’s final drop date.

In this case, the enrollment will be dropped and no funds will be transferred from the Home Institution to the Teaching Institution.

Consortial course

When a student takes a course at another institution (Teaching Institution) under a consortial agreement, the course grade and credit are transcribed on the Home Institution’s transcript. Under a consortial agreement, the Teaching Institution makes available the student grade to the Home Institution through a secure source.

Transfer course

When a student takes a course at another institution without a consortial agreement, the course grade and credit are transcribed on the Teaching Institution’s transcript. The student must request to have the Teaching Institution transcript sent to the Home Institution to receive credit at the Home Institution. Transfer policies and grade replacement policies should be consulted when taking a course as a transfer course.

Each Teaching Institution should place a link to their bookstore in the Teaching Institution welcome letter, sent to the student once the enrollment request is approved.

Required learning materials should be posted in the Teaching Institution’s Learning Management System (LMS), and students should view them when they log into the LMS. For this reason, it is important the student pays careful attention to the letter sent from the Teaching Institution to the student’s email with login information to the LMS.

When a student drops, withdraws from, or fails a Teaching Institution course, the Teaching Institution will inform the Home Institution of the student’s Last Date of Attendance (LDA) through the College Consortium Platform. The following three student activities will be used to establish student’s LDA: 1) posting to a discussion board, 2) emailing a professor, or 3) completing a course assignment. Merely logging into the Teaching Institution’s LMS should not be used to establish an LDA.

Within a consortium, the Teaching Institution will send the grade to the Home Institution to be recorded on the student’s transcript at the Home Institution. These grades will be submitted via the College Consortium Platform and made directly available to the Home Institution. Grades are typically made available within ten business days of the Teaching Institution. The student will review the course grade via OASIS.

Professors at Teaching Institutions may grant incompletes to the Home Institution’s student in accordance with their internal policies on incompletes, including the limit on the duration of incompletes.

Teaching Institutions will notify the Home Institution of the Incomplete and their duration. 

The College Consortium Platform and supporting technologies are built on the Amazon Web Services secure cloud platform. This includes database storage and content delivery. Leveraging AWS’ breadth of products and services allows optimal scalability and performance to institutions using the College Consortium Platform for inter-college enrollments. AWS offers solutions compliant with the Family Educational Rights and Privacy Act (FERPA), to assure that the College Consortium Platform meets all security and privacy needs for higher education institutions. To this end, AWS has released an AWS FERPA Whitepaper (please see page 13 for features of a FERPA-compliant environment on AWS). Also, please see here for a full list of AWS Compliance listings.

Additionally, we use Auth0 for user authentication and app authorization. This allows us to securely manage multiple user accounts for our various institution’s employees and students. Auth0 offers a variety of features including breached password detection, and multi-factor authentication. Please see here for more on Auth0 security and privacy protection.

Lastly, we use third-party software from Stripe, one of the largest and most secure payment processors, to power inter-college payments within the COLLEGE CONSORTIUM PLATFORM. Please see here for a full description of Stripe’s security features

Contact Information

University Hall
Tiffin, OH 44883

419-448-2090


registrar@heidelberg.edu
(general inquiries)

registrar-transient@heidelberg.edu
(coursework off campus or through College Consortium)

Hours

Mon - Fri: 8:00am - 5:00pm

Our Team

Cynthia Hay
Assistant Registrar
University Hall
419-448-2091
Cindy Hay
Mary Milazzo
Information Specialist
University Hall C115
419-448-2257
Mary M