Student Hiring Request Form

Please submit this form for any Heidelberg students you are hiring in your department, this includes: 

  • Federal Work Study
  • Non-Federal Work Study
  • Student Community Service

This completed form will be submitted to Financial Aid for final verification of work study eligibility (if applicable) and to Human Resources to initiate the hiring process in ADP.

All students will now apply for a campus job via Handshake.  

Student workers can be hired during three windows, the dates for the 26-27 year are:
Fall: August 1 through Sept. 30
Spring: December 14- January 29th
Summer: April 1st- May 31st

You cannot hire students outside of these windows.

Students who are hired will need to complete the onboarding process. 
If students do not complete the onboarding within one week of the hiring window closing, they will not be eligible to work or receive pay. 

Student Information

Is the student currently working another campus job?

Job and Payroll Information

Person responsible for approving student time card
Type of employment
(date student must have all onboarding completed by)

Federal Work Study and Student Community Service Information

You may enter "N/A" if this student job is not Federal Work Study or Student Community Service. 

Acknowledgement

I acknowledge the student's allowable earnings (if applicable) and have taken into account other campus jobs the student currently has this semester, or plans to have this semester, that may affect their maximum allowable earnings. Students who earn more than their allowable amount may have other funding reduced.
I understand that students who do not complete their onboarding within one week of the hiring window closing will no longer be eligible to work or receive pay.