Heidelberg’s College Consortium

Heidelberg University offers select online courses to its students typically during the summer session or in specific degree programs. Heidelberg supports its students and their educational goals by being a member in the Council for Independent Colleges (CIC) College Consortium. This partnership for select online courses found through the College Consortium Platform supports the commitment to our students and is a conscientious effort to assist them academically whether a repeat a course is needed, an increase of the grade point average or to maintain athletic eligibility.

Consortial Courses are transcribed on the student’s Heidelberg transcript, and this practice makes it possible for:

  • home Institutions to apply financial aid to the courses;
  • offer students an opportunity to improve the cumulative GPA by a substituting consortial course grade when the course is eligible for course repeat (typically a D, F, FN or WF); and,
  • to count the course(s) towards part- or full-time status and residency requirements.

Review Courses

Approving Courses

The provost, deans and the registrar collaborate to approve a list of consortial courses to make available to students. In choosing courses, they review course syllabi, faculty credentials, and additional assessment of learning outcomes data.

Student requests course(s)

A Student can request courses in two ways:

  • Through a student portal (requires login to the College Consortium Platform)
  • Through an advisor or the registrar (particularly for courses that are not in the student portal but that a student may need; registrars and Owen Center advisors can see additional courses)

Approving student request

Heidelberg will review the student’s course request through the College Consortium Platform while taking into consideration eligibility (e.g., does the student need the course, is the student on a financial hold, has the prerequisite(s) been met, etc.) and will either approve or deny the request.

Communication to student about request

After a student submits a CC course request, the Registrar will send one of two e-mail communications:

  1. Denied, which may require the student to respond with additional information.
  2. Approved, which gives the student key information and directs them to make a tuition payment.

Course billing and student payment

The student pays the Home Institution’s tuition rate per credit hour for the CC course. Many institutions require full payment before a student can start a CC course.

Maintaining the official course record

Institutions transcribe CC consortial courses differently, but here are the most common practices:

  • Use a “C” designation and a course number that is the same or similar to the equivalent Home Institution course (e.g., C MT1301 College Algebra).
  • Course numbers may vary from the strict Home Institution equivalent, but in all cases they correspond to the academic level (e.g., freshman, etc).

Some institutions also use an Advising Requirement Code for each “C” course to differentiate courses and to ensure equivalencies are recognized.

Finally, some institutions record full details for each course (e.g., equivalency, etc.) in the “section master course text" section or its equivalent in the Student Information System, so that all can understand what course has been transcribed and its relation to the Home Institution’s equivalent.

Home Institution Billing

The Home Institution will bill the student for courses offered on the College Consortium Platform.


Once a student enrolls in a course offered through the College Consortium Platform the student agrees to pay the course fee(s). The College Consortium Platform course(s) will not follow the Heidelberg Tuition Refund policy beyond the last day to add a course.

Contact Information

University Hall
Tiffin, OH 44883

(general inquiries)
(coursework off campus or through College Consortium)


Mon - Fri: 8:00am - 5:00pm

Our Team

Cynthia Hay
Assistant Registrar
University Hall
Cindy Hay
Mary Milazzo
Information Specialist
University Hall C115
Mary M