All students must go through On-Campus Verification to ensure they have the necessary paperwork, forms, etc. to begin classes. If you are contacted by one of the offices listed below then please complete the requested paperwork prior to arriving on campus. Please remember we will not allow you to move in, access a meal plan, or attend classes until you have been verified.
The following offices will be present at verification:
Unless you are approved to arrive early with a campus group/team, or attending orientation on August 19, then first year residential students will arrive to move in on Wednesday, August 21 from 9:00 AM - 12:00 PM. Residential students must attend verification on the Campus Center main floor, prior to receiving a room key. New Commuting students must complete verification on campus by noon. Please remember if you are a commuter and need a commuter meal plan go to Cater Trax.
Important Note:Welcome Week activities begin Wednesday, August 21. All new students (residential, commuter; and, transfer students assigned to an AIM Hei group) will need to attend Welcome Week activities. Details are available at the Welcome Week link.
Yearbook photos are taken at this event. Dress is casual so no need to stress out!
Unless you are approved to arrive early with a campus group/team, then residential students should plan to move in Thursday, August 22 or Sunday, August 25 from 9:00 AM - 11:00 AM. Residential students must attend verification at the Campus Center, prior to receiving a room key. Yearbook photos will be taken at the event. Dress is casual so no need to stress out!
Returning Commuter Students
Commuting students must check-in at the University Hall when they arrive for their first class on Monday, Tuesday, Wednesday from 8:00 AM - 3:00 PM. Commuting students that are on campus early for a campus group/team must check-in during the designated hours communicated by the advisor/coach.
Arrival Dates, Times, Pre-approved Groups and Locations
Sunday, August 11, 7 PM - 8 PM: Approved Football Travelers for Orientation*, Residence Hall
Monday, August 12, 7 PM - 8 PM: Approved Travelers for August 13 Arrival*, Residence Hall
Tuesday, August 13, 8 AM - 9 AM: RA, ATR Verification - Campus Center
Tuesday, August 13, 9 AM - 11 AM: Football Verification - Campus Center
Thursday, August 15, 7 PM - 8 PM: Approved Travelers for August 16 Arrival*, Residence Hall
Friday, August 16, 9 AM - 12 PM: School of Music and Theatre (Hei Notes, Theatre Production, Marching Band), Dance Team, Volleyball, Soccer, Cross Country, Cheer Verification - Campus Center
Sunday, August 18, 7 PM - 8 PM: Approved Travelers for Orientation*, Residence Hall
Monday, August 19, 7 PM - 8 PM: Approved Travelers for August 20 Arrival*, Residence Hall
Tuesday, August 20, 9 AM - 11 AM: Welcome Week Leaders, SOLiD, RISE, August 19 Orientation attendees Verification - Campus Center
Wednesday, August 21, 9 AM - 12 PM: First-year and New Transfer Verification - Campus Center
Thursday, August 22, 9 AM - 11 AM: Returning Students Verification - Gilmor Atrium
Sunday, August 25, 9 AM - 11 AM: Returning Students Verification - Campus Center
Monday-Wednesday, August 26-28, 8 AM - 3:00 PM: Commuters Verification - University Hall
*Distance/Approved Traveling Arrival Details (add another section on webpage page)
For the convenience of those taking flights or traveling over 150 miles, the arrival check-in times are in the evening to allow for flexible travel time. The student must make the request to Residence Life (419-448-2058) to arrive on an Approved Traveler’s date and time, within 72 hours prior to arrival. The Approved Travelers date must coincide with the designated Arrival/Verification* date. Hall Staff will only be available during designated times. Upon arrival, the student will report to their residence hall, main floor. On-call numbers are available in the event a staff member is not immediately available or if unable to access the building. The University has two eating options with limited hours so please make meal arrangements accordingly. Also, the day of orientation a light breakfast and full lunch is provided. Cash and carry is available until the following day’s dinner at which time the refectory becomes available. When the refectory is open, payment is accepted.
*Designated Arrival/Verification dates are determined by the student’s involvement with a group that has been approved to arrive early, or is attending the August 12 or August 19 orientation.
Returning students must have their Heidelberg University student ID. If you have lost it or do not have it at verification, you will need to purchase a new card at verification.
Any outstanding documents, forms, or paperwork communicate to you through one of the above offices. New students should refer to the new student checklist in OASIS for a complete listing of required items.
Parking Information for Residential Students
On your move-in day, you should park in your building's parking lot, or the closest lot that has spaces available. Then, walk over to the verification location (listed above) to complete all steps in the verification process, which includes receiving your room key. Once the verification process is complete, you will then be able to move in to your residence hall.
Simple steps to moving in:
Park your vehicle in your building's lot (or closest available)
Walk over to verification (location listed above)
Complete verification process and receive room key
Return to vehicle and unload
Heidelberg MOVERs are here to help! On August 21, there will be members of the 'Berg family on hand to help with parking, unloading of vehicles, and general assistance. Current students, faculty and staff that are helping new students move in will all be wearing matching shirts so you can easily identify these helpers!
More information on parking. Please note that it is inappropriate to park across a private residential driveway, to park longer than 48 hours on public streets, or in the National Machinery parking lots (which are east of France Hall and Williard Hall). Parking in unauthorized locations will result in a traffic citation.
Take the stairs. (Some buildings have elevators, but the stairs are your fastest way to get through a building.)
Bring a dolly or hand truck. We aren't able to supply these.
Utilize the help.
If you pack in crates, boxes, trunks, suitcases, etc., make plans for them to be taken home at the end of the day. We do not provide storage space in the building for those items.
Things to leave at home: Appliances w/open heat elements, Halogen bulbs and/or lamps, Pets (other than fish), Candles and incense, Waterbeds, Extension Cords (see complete list).
Prior to Move In Date
If you have questions about arriving on campus prior to your move in date, please contact the Dean of Student Affairs Office at 419.448.2062.
On Your Move In Date
Between 8:00 AM - 5:00 PM (business hours)
To communicate urgent information (i.e., delayed arrivals, issues with vehicle, lost, etc.), please call 419.210.1206.
Between 5:00 PM and 8:00 AM (after business hours)
To communicate urgent information (i.e., delayed arrivals, issues with vehicle, lost, etc.), please call Campus Security at 419.448.2211.
After Your Move In Date
If you have questions after your move in date, please contact the Dean of Student Affairs Office at 419.448.2062.
Finals Week and Checkout Procedures
To prepare for final exams, 24-hour quiet hours will be instituted the Wednesday prior to exams starting at 9:30 p.m. Unless they are participating in commencement or living in summer housing, students are expected to checkout of their residence hall within 24 hours of their last final exam or by Wednesday by 4:30 p.m. (whichever comes first). Students participating in commencement should check out of their room by 5 p.m. on Sunday. Sign-up sheets for checkout times will be available in each residence hall. Please ask your RA or RC if you cannot find where to sign up. To avoid improper checkout fees, students should schedule a time at least 24 hours in advance.
In addition, please make sure to do the following:
Remove all items from your room.
Have your ID and key with you.
Unbunk/unloft beds, open all drawers and close and lock all windows.
Sign your Room Condition Report.
Leave keys with the staff member checking you out.
Your RA will conduct an inspection with you to determine whether initial charges will be assessed for damages. However, charges are not final until after the Campus Life and Krammes Service Center staff conduct a final inspection after buildings close.
Possible Off Campus Storage Options
If you are interested in finding an off-campus storage unit for larger items, there are several in the Tiffin area.
Disclaimer: Heidelberg Universtiy does not promote or recommend any particular off campus storage facility.