All students must participate in the Check-In & Arrival process to ensure they have the necessary paperwork, forms, etc. to begin classes. If you are contacted by one of the offices listed below then please complete the requested paperwork prior to arriving on campus. Please remember we will not allow you to move in, access a meal plan, or attend classes until you have completed the Check-In process.
The following offices will be present at check-in:
Arrival Dates, Times, Pre-approved Groups and Locations
9am - 11am
SMT, RAs, and Returning Nursing
RAs arrive 8/15, Nursing arrives 8/16
9am - 11am
WWL, SOLiD/Movers, Athletic Trainers
AT arrives 8/19
9am - 4pm
All First Years
9am - 4pm
Sophomore residential students
12 - 4pm
Junior and Senior residential students
Mon - Wed
Aug 24 - 26
8am - 3pm
Upper class commuters
New and Transfer Students
Unless you are approved to arrive early with a campus group/team, first-year students will arrive for check-in and move in on Friday, August 21 from 9:00 AM - 4:00 PM. Residential students must attend Check-In on the Campus Center main floor, prior to receiving a room key. New Commuting students must complete Check-In on campus by noon. Please remember if you are a commuter and need a commuter meal plan go to Cater Trax.
Important Note:Welcome Week activities begin Wednesday, August 19. All new students (residential, commuter, and transfer students assigned to an AIM Hei group) will need to attend Welcome Week activities. Details are available at the Welcome Week link.
Yearbook photos are taken at this event. Dress is casual so no need to stress out
Unless you are approved to arrive early with a campus group/team, then residential students should plan to move in on the assigned days above: Saturday, August 22nd from 9:00 AM to 4:00 PM for Sophomores, and Sunday, August 23 from 12:00 PM - 4:00 PM for Juniors and Seniors. Residential students must attend Check-In at the Campus Center, prior to receiving a room key.
Yearbook photos will be taken at the event. Dress is casual so no need to stress out!
Returning Commuter Students
Returning Commuting students must check-in at the University Hall when they arrive for their first class on Monday, Tuesday, or Wednesday from 8:00 AM - 3:00 PM. Commuting students that are on campus early for a campus group/team must check-in during the designated hours communicated by the advisor/coach.
For the convenience of those taking flights or traveling over 150 miles, the arrival check-in times are in the evening to allow for flexible travel time. The student must make the request to Residence Life (419-448-2058) to arrive on an Approved Traveler’s date and time, within 72 hours prior to arrival. The Approved Travelers date must coincide with the designated Check-In & Arrival date*. Hall Staff will only be available during designated times. Upon arrival, the student will report to their residence hall, main floor. On-call numbers are available in the event a staff member is not immediately available or if unable to access the building. The University has two eating options with limited hours so please make meal arrangements accordingly. Also, the day of orientation a light breakfast and full lunch is provided. Cash and carry is available until the following day’s dinner at which time the refectory becomes available. When the refectory is open, payment is accepted.
*Designated Check-In & Arrival dates are determined by the student’s involvement with a group that has been approved to arrive early.
Returning students must have their Heidelberg University student ID. If you have lost it or do not have it at check-in, you will need to purchase a new card at check-in.
Any outstanding documents, forms, or paperwork communicate to you through one of the above offices. New students should refer to the new student checklist in OASIS for a complete listing of required items.
Parking Information for Residential Students
On your move-in day, you should park in your building's parking lot, or the closest lot that has spaces available. Then, walk over to the Check-In & Arrival location (listed above) to complete all steps in the Check-In process, which includes receiving your room key. Once the Check-In process is complete, you will then be able to move in to your residence hall.
Simple steps to moving in:
Park your vehicle in your building's lot (or closest available)
Walk over to Check-In (location listed above)
Complete Check-In process and receive room key
Return to vehicle and unload
Heidelberg movers are here to help! For First Year Move-In on August 19, there will be members of the 'Berg family on hand to help with parking, unloading of vehicles, and general assistance. Current students, faculty and staff that are helping new students move in will all be wearing matching shirts so you can easily identify these helpers!
More information on parking. Please note that it is inappropriate to park across a private residential driveway, to park longer than 48 hours on public streets, or in the National Machinery parking lots (which are east of France Hall and Williard Hall). Parking in unauthorized locations may result in a traffic citation at the vehicle owners expense.
Take the stairs. (Some buildings have elevators, but the stairs are your fastest way to get through a building.)
Bring a dolly or hand truck. We aren't able to supply these.
Label all your totes and belongings.
Utilize the help.
If you pack in crates, boxes, trunks, suitcases, etc., make plans for them to be taken home at the end of the day. We do not provide storage space in the building for those items.
Things to leave at home: Appliances w/open heat elements, Halogen bulbs and/or lamps, Pets (other than fish), Candles and incense, Waterbeds, Extension Cords (see complete list).
Prior to Move In Date
If you have questions about arriving on campus prior to your move in date, please contact the Dean of Student Affairs Office at 419.448.2062.
On Your Move In Date
Between 8:00 AM - 5:00 PM (business hours)
To communicate urgent information (i.e., delayed arrivals, issues with vehicle, lost, etc.), please call 419-448-2062.
Between 5:00 PM and 8:00 AM (after business hours)
To communicate urgent information (i.e., delayed arrivals, issues with vehicle, lost, etc.), please call Campus Security at 419.448.2211.
After Your Move In Date
If you have questions after your move in date, please contact the Dean of Student Affairs Office at 419.448.2062.
Finals Week and Checkout Procedures
To prepare for final exams, 24-hour quiet hours will be instituted the Wednesday prior to exams starting at 9:30 p.m. Unless they are participating in commencement or living in summer housing, students are expected to checkout of their residence hall within 24 hours of their last final exam or by Wednesday by 4:30 p.m. (whichever comes first). Students participating in commencement should check out of their room by 5 p.m. on Sunday. Sign-up sheets for checkout times will be available in each residence hall. Please ask your RA or RC if you cannot find where to sign up. To avoid improper checkout fees, students should schedule a time at least 24 hours in advance.
In addition, please make sure to do the following:
Remove all items from your room.
Have your ID and key with you.
Unbunk/unloft beds, open all drawers and close and lock all windows.
Sign your Room Condition Report.
Leave keys with the staff member checking you out.
Your RA will conduct an inspection with you to determine whether initial charges will be assessed for damages. However, charges are not final until after the Campus Life and Krammes Service Center staff conduct a final inspection after buildings close.
Possible Off Campus Storage Options
If you are interested in finding an off-campus storage unit for larger items, there are several in the Tiffin area.
Disclaimer: Heidelberg Universtiy does not promote or recommend any particular off campus storage facility.