On Campus Publicity & Fliers

Four Weeks Before Your Event

Get your event on inside.heidelberg.edu! Visit inside.heidelberg.edu and scroll to the bottom of the list of events until you see the ‘Submit an event’ button to fill out the Event Posting Request form. Inside Heidelberg isn’t just about events though- you can post an announcement, too! From the main inside.heidelberg.edu page, scroll to the bottom of the list of announcements and click ‘Full list.” At the top of the full list is the ‘Submit an Announcement’ form. Make sure to read the Announcement Guidelines before completing the form.

Two Weeks Before Your Event

Social media and technology are great, but sometimes nothing beats a colorful and fun flyer. Design a flyer that is eye-catching and informative, and print out enough copies to hit the key locations. Get your flyers approved at the Office of Student Engagement in Campus Center 306 before you hang! The full list of flyer posting guidelines is listed below.

Want to see your event on the screens across campus? Send a PowerPoint slide to dstosio@heidelberg.edu to get your event on the campus tvs. Your PowerPoint slide must have the same content as your flyer (event title, location, time, date, sponsoring organization, and contact information).

The Week Before Your Event

Each week, the University puts out an email to all students called ‘This Week’ which contains events and news for the upcoming week. They’re pretty good about finding out everything that’s happening, but if you want to be sure your event is included (and maybe even spotlighted!), fill out the event form.

The Day Before or Of Your Event

Does your organization follow @BECHeidelberg or @HeidelbergU on Twitter? They’ll follow you back and sometimes they’ll even re-tweet your event tweets!

Pro Tip! All of the communication channels listed above are great ways to get the word out about your events, and that’s what everyone else is doing, too. So if you’re looking for something to do on a random Tuesday afternoon, make sure to check the Inside calendar, or check your inbox for yesterday’s This Week- there’s lots to do on campus!

1. Only members of recognized student organizations, departments, and schools of the Heidelberg University community are allowed to post flyers and hang signs on the designated bulletin boards inside campus buildings.
2. Required Information
   1. The name(s) of the sponsoring organization(s)
   2. Date
   3. Time
   4. Location
   5. Contact information
3. Flyers for organizations must be approved by Student Engagement in Campus Center 306 before they are posted. However, those flyers that are requested through the Office of Branding, Marketing, and Communications are automatically deemed approved for posting. 
4. Please do not post flyers that remain posted for more than one month. They crowd the boards and get lost in the background.
5. Flyers must not exceed 8 1/2 inches by 11 inches. Please use quarter or half sheets for smaller bulletin boards.
6. Organizations are limited to one poster or flyer per bulletin board. Please be considerate and do not hang your flyer on top of another organization’s flyer.
7. Flyers not stamped (i.e. approved) will be removed without warning. Please note that stamping a flyer is for posting purposes only and does not in any way reflect approval of content.
8. Organizations and departments are responsible for removing their flyers within 24 hours after their stated event.
9. Do not post flyers or banners on walls, doors, windows, bathroom stalls, pillars, trees, lampposts, sidewalks, University signage, or traffic and street signs. Flyers or banners found in these locations will be removed immediately and the organization will no longer be able to have flyers approved. 

Looking for Siggy?

Siggy the Student Prince is Heidelberg’s mascot! He can be seen around campus at athletic events and campus programs. Organizations and teams interested in having Siggy at an event need to fill out the Siggy Mascot Request Form to make a formal request.